Quality Document Management
What is Quality Document Management Module?
The systems used to ensure the easy and effective management of quality documents in institutions are called quality document management systems.
In institutions, different documentation systematics are applied as a requirement of different management standards. Although rare today, there are examples where the production and follow-up of quality documents is carried out in physical environments without the use of software. However, considering that quality documents are sensitive content, the production of such content, tracking its update, delivering it to the target audience, etc. Quality Document Management Systems are becoming a necessity beyond the need for institutions. Institutions can also use quality document management systems as a separate solution apart from ECM platforms. However, considering quality documents as a vertical application that lives on Enterprise Content Management platforms contributes to the institution in that such platforms support the solution with an established and singular structure. As mentioned before, Enterprise Content Management systems are no longer stand-alone systems and serve all other corporate systems (ERP, CRM, SRM, etc.).
Regardless of the class or type of the document, the preparation of a document often requires teamwork. In addition to making necessary definitions for the documents such as purpose or scope, the document template is suitable for the institutional format, the preparation team is selected and the preparation works are carried out in cooperation without loss of data, the document is recorded by versioning so that it can be returned if necessary, the necessary control, opinion and Publishing by subjecting to approval processes, ensuring that the documents are numbered in a certain systematic framework in order to facilitate their follow-up, performing the distribution transactions correctly among the relevant positions, groups or units, tracking and reporting the reading tasks, meeting the requests and follow-up processes for physical print copies, document revision. The main requirement encountered in quality document management, such as the execution of the cancellation or cancellation processes through control, opinion, approval and distribution mechanisms in a structure suitable for teamwork are among the reasons for the existence of such a system.
BENEFITS
Especially in working environments in the production industry, accessing a quality document when employees need it sometimes saves lives or prevents a disaster
The existence of a quality documentation systematic in institutions provides valuable concepts such as customer satisfaction, standardization, quality improvement, employee performance, cost reduction, motivation and coordination.
The existence and use of quality documentation systematic in institutions provides valuable concepts such as corporate efficiency, corporate continuity, corporate seriousness and corporate effectiveness.
The existence and use of quality documentation systematic in institutions provides valuable concepts such as corporate efficiency, corporate continuity, corporate seriousness and corporate effectiveness..
FEATURES
The revision progress of the documents can be followed and comparisons can be made between the revisions.
Various reports can be obtained from documents.
User reading tasks can be tracked and special screens can be designed to facilitate access to documents.
Document approval, revision and cancellation flows can be revised according to the changing needs of the institution over time
Dynamic preparation teams can be created and functions that increase cooperation between teams can be used.
The system allows all quality infrastructure components to be defined and updated. MS Office document templates are used in document preparation processes.
GALERİ
